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Keeping on Track
Notices and Tasks for the Current Funding Year:
FY2018 (7/1/18-6/30/19)
E-Rate Step 4: Funding Approval
E-Rate Step 5: Bill Payment
  • FY2018File a Form 486 in EPC to indicate the start of FY2018 services
    Resource: UPDATED[PDF]FY2018 Form 486 How to Guide
    Constraints: cannot be filed until an FCDL has been issued
    Deadline: October 29, 2018 if FCDL is dated July 1, 2018 or earlier
    120 days from date of FCDL if dated after July 1, 2018
E-Rate Step 6: Filing for a Refund
  • FY2018File a Form 498 in EPC in preparation for receiving FY2017 reimbursements via direct deposit
     Note: a new form is not required for FY2018 if you previously filed one and have an approved 498 ID
    Resource: [PDF]Form 498 How to Guide
    Constraints: you cannot file a BEAR form for FY2018 until you have an approved 498ID
    Deadline: before first FY2018 BEAR
  • FY2018File BEARs for reimbursements for FY2018 products and services
    Resource: [PDF]Form 472 BEAR How to Guide
    Constraints: cannot be filed until a Form 486 is filed and you have an approved 498 ID
    Deadline: October 28, 2019

Notices and Tasks for the Next Funding Year:
FY2019 (7/1/19-6/30/20)
E-Rate Step 1: Making a Plan
  • FY2019Make a plan and choose products and services for which you will seek E-Rate funding for the next
     funding year
Networkmaine Members only: Pre-Enrollment
  • FY2019Pre-Enrollment   for Networkmaine sites wihout DOE reported NSLP data
    Window: October 22, 2018 - November 9, 2018
E-Rate Step 3: Applying for Funding
  • FY2019Update your EPC Profile during the Administrative Window
    Resource: UPDATED[PDF]Update Your EPC Profile
    Constraints: The Administrative Window is a designated timeframe during which applicants can update their EPC profiles for the next funding year. Profile data will be locked down after the window closes and cannot be changed.
    Window: October 1, 2018 - early January 2019