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Keeping on Track
Notices and Tasks for the Current Funding Year:
FY2016 (7/1/16-6/30/17)
E-Rate Step 5: Bill Payment
  • FY2016File a Form 486 in EPC to indicate the start of FY2016 services
  •  
    Resource: [PDF]Form 486 How to Guide
    Constraints: cannot be filed until an FCDL has been issued
    Deadline: October 29, 2016 if FCDL is dated July 1, 2016 or earlier
    or
    120 days from date of FCDL if dated after July 1, 2016
E-Rate Step 6: Filing for a Refund
  • FY2016File a Form 498 in EPC in preparation for receiving FY2016 reimbursements via direct deposit
     Note: a new form is not required for FY2016 if you filed one for FY2015 and have a 498 ID
  •  
    Resource: [PDF]Form 498 How to Guide
    Constraints: you cannot file a BEAR form for FY2016 until this form has been filed
    Deadline: before first FY2016 BEAR
  • FY2016File BEARs for reimbursements for FY2016 products and services
  •  
    Resource: [PDF]Form 472 BEAR How to Guide
    Constraints: cannot be filed until both a Form 486 and a Form 498 are filed
    Deadline: October 28, 2017

Notices and Tasks for the Next Funding Year:
FY2017 (7/1/17-6/30/18)
 
E-Rate Step 1: Making a Plan
Networkmaine Members only: Pre-Enrollment
  • FY2017Pre-Enrollment   for Networkmaine sites wihout DOE reported NSLP data
  •  
    Window: October 17, 2016 - November 4, 2016
Networkmaine Members only: Enrollment
  • FY2017Enrollment   for all Networkmaine sites (school districts, independent schools, libraries)
  •  
    Window: January 9, 2017 - January 20, 2017
  • FY2017File a Form 470 in EPC to identify desired products and services
  •  
    Resource: [PDF]FY2017 Form 470 How to Guide
    Deadline: April 13, 2017 is the last day to post a Form 470 in EPC or attach an RFP
  • FY2017Next steps after filing the Form 470
  • FY2017Form 470 Wrap-Up Step 1: Selecting Vendors
  •  
    Constraints: before selecting a vendor, you must wait at least 28 days after the date the Form 470 is filed and the date the RFP is issued, whichever is later
  • FY2017Form 470 Wrap-Up Step 2: Signing Contracts
  •  
    Constraints: before signing a contract, you must wait at least 28 days after the date the Form 470 is filed and the date the RFP is issued, whichever is later
E-Rate Step 3: Applying for Funding
  • FY2017NEW >>> Update your EPC Profile during the Administrative Window
  •  
    Resource: Update Your EPC Profile
    Constraints: The Administrative Window is a new designated timeframe during which applicants can update their EPC profiles for the next funding year. Profile data will be locked down after the window closes and cannot be changed.
    Window: February 3, 2017 - February 26, 2017 (profiles will be locked at 11:59 PM EST)
  • FY2017File a Form 471 in EPC to request E-Rate funding
  •  
    Resource: EPC Guides for Form 471 Prep and Filing Forms for C1 and C2
    Constraints: cannot be filed until 29 days after Form 470 is filed
    Window: Monday, February 27, 2017 (12:00 Noon EST) - Thursday, May 11, 2017 (11:59 PM EDT)
E-Rate Step 4: Funding Approval